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AVDC COVID-19 RESPONSE

SUMMARY OF CHANGES

 General AVDC Membership

The 2020 Diplomate-Only Summer Meeting in Jackson Hole, Wyoming has been canceled. The meeting has been rescheduled for February 25-27, 2021. As details become available, they will be shared through the DMS.

The 2020 Veterinary Dental Forum will be virtual this year. Information will be provided by the Foundation and through the DMS regarding registration, number of CE hours, online content, and meetings. The AVDC Annual Meeting and voting for Board positions will be virtual this year. Please watch for DMS alerts that will contain more information, meeting links, call for nominations, and voting ballots. The Summer newsletter will kick-off the communications regarding how this meeting will work; therefore, please read the newsletter. There will be important information within.

2021 AVDC Certifying Examination

Phase 1 (January 14-15th, 2021)
Phase 1 examination candidates are receiving up to date information regarding the Phase 1 exam. The Board and Examination Committees have been working hard to develop testing strategies during the COVID pandemic. This year the Phase 1 examination will be administered via the examinee’s own computer at a place of their choosing using ExamSoft virtual proctoring. Candidates will work with Dr. Robert Malinowski, PhD, DVM, MA and Veterinary Specialty Exams, LLC for test administration and support.

Phase 2 (June 14-18th, 2021)
The June 2020 Phase 2 Certifying Examination was canceled due to COVID. Both 2020 and 2021 phase 2 candidates will be taking the exam in the Oquendo Center in Las Vegas, NV June 14-18th, 2021. Details regarding the administration of this examination will be shared via the DMS and AVDC webpage as they become available.

2020 Residents Credentialing July 15, 2020

ALL credentialing residents in full-time and part-time programs have until January 1, 2021 to finish acquiring required direct supervised and unsupervised clinical service time if their package is provisionally approved by the Credentials Committee. Please complete the 2020 Pandemic Completion of Credentials Form (form CRED 511) located under resident forms on the website as soon as this requirement is met. THE EXECUTIVE SECRETARY MUST RECEIVE THESE FORMS BY JANUARY 1, 2021 TO ENSURE ACCESS TO THE PHASE 1 EXAM. Provisionally approved residents who do not complete the requirement prior to January 1, 2021 will not be granted access to the Phase 1 examination.

A credentials package can receive provisional approval without all specialist in training (SIT) hours logged. If the credentials package is accepted provisionally by the Credentials Committee, the resident will have until January 1, 2021 to complete the SIT hours. Please complete the 2020 Pandemic Completion of Credentials Form (form CRED 511) located under resident forms on the website as soon as this requirement is met. Send this form along with the completed Specialty Hour Form (CRED 500) to the Executive Secretary for processing. THE EXECUTIVE SECRETARY MUST RECEIVE THESE FORMS BY JANUARY 1, 2021 TO ENSURE ACCESS TO THE PHASE 1 EXAM. Provisionally approved residents who do not complete the requirement prior to January 1, 2021 will not be granted access to the Phase 1 examination.

ALL residents have the opportunity to add a significant amount of additional cadaver cases to their MRCL log through December 31, 2020 (please remember a credentialing resident’s MRCL Log will become locked on July 15, 2020). Please see the pandemic cadaver form for all the details on how to take advantage of this opportunity.

Only residents who submitted a January 2020 Annual Report stating that they were planning to submit a credentials package in July 2020 can submit a credentials package July 15, 2020. If the Training Support Committee did not receive a resident’s annual report in January with an anticipated credentialing date of July 15, 2020, a resident CANNOT submit a credentials package this July.

All Current Residents and Residents Credentialing July 15, 2021

The pandemic cadaver program has been extended to December 31, 2020. The opportunity will be retroactive to July 31, 2020, so any cadaver work performed between April – December 31, 2020 counts. ALL residents have the opportunity to add a significant amount of additional cadaver cases to their MRCL log. Please see the updated pandemic cadaver form (form TSC 441) for all the details on how to take advantage of this opportunity. In November of 2020, another survey will be sent to residents and Diplomates to determine if this program needs further extension or changes to assist residents in completing MRCL requirements. The Board did discuss concerns regarding the impact of COVID on MRCL case variety particularly in reference to the PR, EN, OR, and PE4 categories, but it was felt that in vivo case experience should still be obtained. This decision will be revisited in November via the survey.

COVID has prevented the initiation of new part-time residencies due to the first 4-week rule, meaning part-time residents historically have been required to spend the first 4 weeks of their residency with their residency supervisor. In order to get these programs back up and running, the Board has decided to allow new part-time resident registration although there are caveats. New part-time residents can perform pandemic cadaver cases for entry into their MRCL, acquire specialty training hours, create and submit radiograph sets, and start work on their publication. No independent in vivo cases can be logged in the MRCL until a part-time resident has spent 4 weeks of direct supervision clinical time with their residency supervisor; in vivo cases (P or A) performed with the resident’s mentor can be logged during the first 4 weeks. The 4 weeks can be accumulated as a block or broken up into shorter segments. At the end of the 4 weeks, the resident and mentor will need to complete the Part-Time Residency First Four Week Form (RPAC 442PT) and send via DMS to the Executive Secretary. Once this document is associated with resident’s DMS account, in vivo MRCL cases can be logged into the DMS, and the resident can start counting unsupervised clinical hours/weeks.

Specialty hours can now be acquired via virtual and online options. Time can include, but are not limited to, e-learning opportunities, virtual/online rounds, case discussions via an online platform, and online RACE approved CE hours. All hours must be provided by Diplomates of the respective college. For anesthesia and radiology requirements, 75% of the required time can be virtual. For surgery, 50% of the required time can be virtual. Don’t forget that time with OMFS Fellows can count for 16 surgery hours. The Specialty Hour Form (CRED 500 form) has been updated to allow for tracking of in-person and virtual/online hours. This opportunity will be available through July 15, 2021. At this point, the success of this change will be evaluated for possible non-pandemic related future use by the Residency Education Committee and the Board.

All current Delayed Submission Requests and those submitted for 2021 credentialing will be extended by an additional year.

Only residents who submit a January 2021 Annual Report stating that they are planning to submit a credentials package in July 2021 can submit a credentials package July 15, 2021. If the Training Support Committee does not receive a resident’s annual report in January with an anticipated credentialing date of July 15, 2021, a resident CANNOT submit a credentials package in July.

** Reminder: The Board wants to help residents achieve success. If you are experiencing personal/professional challenges secondary to COVID that prevent you from meeting requirements, please send an email describing your situation to the Executive Secretary. He will ensure that the board reviews the communication to look for opportunities to assist you.**

Numerous Diplomates in private practice have expressed interest in providing direct supervision clinical hours for residents whose caseloads and residencies have been negatively impacted by the pandemic. Please monitor this webpage for Diplomates who are willing to provide direct supervision clinical hours for residents. Please send an email to the Executive Secretary if you are able and interested in hosting a resident temporarily at your clinic. Your name will be added to the list.

Permanent Residency Changes

(These changes will be included in the 2021 Changes document.)

The new pandemic cadaver form and cadaver MRCL entry will permanently replace the old system and paperwork for reporting cadaver cases. At the end of the pandemic cadaver program, the document will be revised to use for routine cadaver entry into the MRCL log.

Updated September 3, 2020

English is the official language of AVDC. All documents, forms and examinations provided by AVDC are written in English, and all materials submitted by applicants and residents are to be written in English.

Use of Specialty Titles: The AVMA Principles of Veterinary Medical Ethics state: It is unethical for veterinarians to identify themselves as or in any way imply that they are members of an AVMA recognized specialty organization until such time as such certification has been awarded. AVDC has adopted the Guidelines for Use of Specialty Titles, prepared by the American Board of Veterinary Specialties of the American Veterinary Medical Association.

By signing the AVDC Training Program Registration form, an individual submitting an application for registration of a training program acknowledges that s/he may not use the terms ‘board eligible’, ‘board qualified’, ‘veterinary dental specialist’ or ‘veterinary dentist’, and may not make or imply any connection with AVDC until such time as the individual passes the AVDC examination and is awarded the AVDC Diploma.

The registration of an AVDC training program of an individual who is not in compliance with the policy stated above may be terminated by AVDC, in which case the individual will not be permitted to complete the AVDC credentials and/or the examination procedures, and, when appropriate, the circumstances may be reported by AVDC to the individual’s State Board of Veterinary Medical Examiners.